| Material Grade and Designation | Confirm that the offered material is 304 stainless steel and identify equivalent designations used in the quotation. | Common equivalents include ASTM A240 Type 304, EN 1.4301, and JIS SUS304. The applicable standard must be stated on the purchase order. | Signed quotation, technical datasheet, purchase specification, and material test certificate. | 15% | The quotation only says “stainless steel” or “18/8” without naming a standard. |
| Chemical Composition | Check whether the heat analysis matches the selected material standard. | For ASTM A240 Type 304, typical maximum limits include C 0.07%, Mn 2.00%, Si 0.75%, P 0.045%, S 0.030%, and N 0.10%; Cr is commonly 17.5–19.5% and Ni 8.0–10.5%. Always apply the exact revision and standard specified in the contract. | Heat number, laboratory heat analysis, and a certificate traceable to the supplied plates. | 15% | A certificate gives only nominal “18% Cr / 8% Ni” values or has no heat number. |
| Mechanical Properties | Verify tensile strength, yield strength, elongation, and hardness requirements for the selected standard and product condition. | ASTM A240 Type 304 commonly specifies minimum tensile strength of 515 MPa, minimum yield strength of 205 MPa, and minimum elongation of 40% for the referenced product form; confirm the current standard and thickness applicability. | Mill test certificate, test method, specimen direction, thickness range, and laboratory identification. | 12% | Mechanical values are copied without test conditions or are unrelated to the actual heat. |
| Dimensional Accuracy | Assess thickness, width, length, flatness, squareness, and edge condition against the ordered tolerance. | Tolerances must be controlled according to the agreed product standard, nominal dimensions, rolling condition, and cutting method. No universal tolerance should be accepted without a referenced standard. | Inspection report containing actual readings, calibrated instruments, sampling plan, and applicable tolerance table. | 12% | The supplier guarantees only nominal dimensions or does not provide actual measurement records. |
| Surface Finish and Appearance | Match the finish, protective film, surface cleanliness, and defect limits to the end use. | Typical finishes include 2B, BA, No. 1, and No. 4. Finish terminology should be linked to a recognized standard or an approved physical sample. | Surface-finish specification, approved sample, photographs, and pre-shipment inspection report. | 10% | The finish is described only as “bright” or “polished” with no number, sample, or defect criteria. |
| Certification and Traceability | Determine whether every shipment can be traced from the plate to the original heat and production records. | A material certificate issued according to EN 10204 Type 3.1 provides inspection results for the supplied product. Type 3.2 may be required when third-party or purchaser-appointed inspection is contractually specified. | EN 10204 certificate, heat number marking, packing list, production record, and certificate-to-product reconciliation. | 12% | Certificates are unsigned, unrelated to the heat number, or issued only as generic templates. |
| Quality Management | Review the supplier’s production controls, inspection procedures, nonconformity handling, and corrective-action process. | An ISO 9001 certificate should be valid, issued by an accredited certification body, and cover the relevant manufacturing or trading activity. Certification alone does not replace product inspection. | Valid certificate, scope statement, process-control plan, calibration records, and recent corrective-action example. | 8% | The certificate is expired, has an unrelated scope, or cannot be independently verified. |
| Testing Capability | Check the ability to perform or arrange chemical, mechanical, dimensional, surface, and optional corrosion-related tests. | Testing must use documented methods and calibrated equipment. PMI, tensile testing, hardness testing, and dimensional inspection should be available when required by the specification. | Equipment list, calibration certificates, sample reports, laboratory accreditation, and test-method references. | 6% | The supplier cannot explain the test method, sampling frequency, or laboratory responsibility. |
| Production and Supply Capacity | Evaluate whether the supplier can consistently deliver the required thickness range, dimensions, finish, quantity, and schedule. | Capacity should be assessed using confirmed production slots, rolling or processing route, inventory status, and realistic lead time rather than a general monthly claim. | Capacity statement, production schedule, stock list, lead-time commitment, and previous shipment records with confidential details removed. | 5% | The supplier promises every specification immediately without confirming stock, processing, or production dates. |
| Packaging and Export Protection | Assess protection against moisture, corrosion, abrasion, deformation, and marking loss during inland and sea transport. | Packaging should be agreed according to plate dimensions, transport route, lifting method, storage period, and destination climate; wooden packaging should meet applicable import requirements. | Packing specification, loading photographs, weight and dimension list, marking layout, and container-loading plan. | 3% | No moisture protection, edge protection, lifting plan, or package identification is specified. |
| Commercial and Contract Control | Compare total delivered cost, payment terms, inspection rights, claims procedure, and responsibility for specification deviations. | The contract should define grade, standard, dimensions, finish, tolerances, quantity tolerance, inspection, documentation, Incoterm, delivery point, and remedy for nonconforming goods. | Formal quotation, pro forma invoice, technical annex, inspection clause, and approved purchase order. | 2% | The lowest price is offered without a complete specification or written quality and claims terms. |